Hide Terms
Introduction
Our website address is: https://scholarsbase.com.
ScholarsBase values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what data we collect, how we use it, when we share it, how we protect it, and the choices you have about your information. The policy applies to all visitors and users of scholarsbase.com and related services.
Information We Collect
- Account and Profile Information: Name, email, profile photo, academic credentials, affiliation, biography, publications, and other details you add to your Scholar profile.
- Content You Provide: Manuscript drafts, research summaries, blog posts, datasets, files, messages, and other materials you upload or submit for services.
- Transactional Information: Service requests, invoices, payment receipts, and optional billing details needed to process payments.
- Usage and Technical Data: IP address, device and browser information, pages visited, time stamps, clicks, and diagnostic logs.
- Communications: Messages between users, support requests, feedback, and consent records.
Optional Verification Data: Identity documents or credential files when you apply for verification services or badges.
How We Use Your Information
- Provide and improve services: Create and manage profiles, deliver editing and recommendation services, process requests, and maintain platform functionality.
- Communicate: send account notices, service updates, support responses, and promotional messages when you consent.
- Facilitate collaborations: Enable introductions, mentoring, and reviewer engagement consistent with your profile settings.
- Quality and safety: Enforce academic integrity, moderate content, investigate complaints, and protect the community.
- Analytics and development: Analyze platform usage to improve features, performance, and user experience.
Legal compliance and protection: Comply with laws, respond to legal requests, and protect our rights, users, and third parties.
Sharing and Disclosure
- Service providers and contractors: We share data with trusted vendors who perform services on our behalf, such as hosting, payment processing, and analytics, under confidentiality obligations.
- Editors and reviewers: Content submitted for editing or review will be shared with qualified editors and reviewers as necessary to deliver the requested service.
- Journal partners: We will only share submission-ready materials or recommendations with journals or publishers if you explicitly consent.
- Legal and safety reasons: We may disclose information to comply with legal obligations, respond to lawful requests from authorities, or to prevent harm or fraud.
- Business transfers: in the event of a merger, acquisition, or sale of assets, user data may be transferred subject to this Privacy Policy or notice to users.
- No sale of personal data: We do not sell your personal information.
Data Security and Retention
- Security measures: We use administrative, technical, and physical safeguards appropriate to the sensitivity of the data to help protect against unauthorized access, disclosure, or destruction.
- Retention: we retain personal data as long as necessary to provide services, comply with legal obligations, resolve disputes, and enforce agreements. When data is no longer required, we securely delete or anonymize it.
- Limitations: No internet transmission or storage system is fully secure; absolute security cannot be guaranteed.
Your Rights and Choices
Access and correction: You can view and update much of your profile information through your account settings.
Deletion: You may request deletion of your account and personal data subject to legal and operational retention requirements.
Data portability: Where feasible, we will provide a copy of the data you provided in a commonly used format.
Consent and marketing: You may opt out of promotional emails; transactional messages and service communications cannot be opted out of.
How to exercise: Submit requests or questions to privacy@scholarsbase.com. We will authenticate requests and respond within a reasonable period.
Cookies and Tracking Technologies
- Cookies and similar tools: We use cookies, web beacons, and local storage to enable core functionality, remember preferences, perform analytics, and support advertising where applicable.
- Control: You can manage or block cookies through your browser settings; blocking some cookies may affect site functionality.
Third Parties and External Links
Third-party services: the platform integrates with third-party services that have their own privacy practices. We are not responsible for their policies or practices.
External links: our site may contain links to other websites; we encourage you to review the privacy policies of those sites before providing personal information.
International Transfers
Your data may be processed or stored in countries outside your own. When we transfer personal information internationally, we apply safeguards required by applicable law.
Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will post the revised policy on the site with an updated effective date and, where required, provide notice to affected users.
Contact
For privacy inquiries, requests, or concerns, contact: privacy@scholarsbase.com.
For other support or service questions, contact: support@scholarsbase.com.
